Once your agreed work, milestone or activity has been completed, please submit an invoice to Arts North West in accordance with your contract or engagement agreement.
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Your invoice should include:
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● Your full name or business name
● Your ABN, where applicable
● Invoice number
● Invoice date
● Description of the work or services provided
● Relevant project or event name
● Amount payable
● GST, if applicable
● Total amount due
● Your bank account details
● Your contact details

If you are registered for GST, your invoice should be identified as a Tax Invoice and meet Australian Taxation Office requirements. If you are not registered for GST, do not charge GST and issue a standard invoice instead.

‍Send completed invoices to:
office@artsnw.com.au

Most suppliers providing goods or services are required to provide an Australian Business Number (ABN).
If you do not provide an ABN, Arts North West may be required to withhold tax from your payment unless an exemption applies.
If you are not required to have an ABN, you may be able to complete an Australian Taxation Office Statement by a Supplier form. This may apply in circumstances such as where the activity is undertaken as a private recreational pursuit or hobby, or where another exemption identified by the ATO applies.

ATO Statement by a Supplier Form:
‍Download the ATO Statement by a Supplier form

Please complete the form and provide it to Arts North West with your payment documentation.
Do not send the Statement by a Supplier form tothe ATO. The completed form is provided to Arts North West and retained with our payment records.

Some artists, arts workers and independent contractors may be entitled to superannuation contributions depending on the nature of their engagement. Having an ABN or issuing an invoice does not necessarily determine whether superannuation applies.

Where Arts North West determines that superannuation is payable for your engagement, we will ask you to provide the information required toprocess your superannuation contribution.

Providing Your Superannuation Details

Arts North West uses Employment Hero as a secure portal for collecting superannuation and personal information.

If you have been advised that superannuation applies to your engagement, please complete your details using the secure portal below:

_{[ACCESS THE ARTS NORTH WEST EMPLOYMENT HERO SUPERANNUATION PORTAL]}

Please do not email superannuation details, dates of birth, membership numbers or other sensitive personal information to Arts North West's general email accounts.

Arts North West may require information including:

● Your legal name
● Date of birth
● Superannuation fund
● Superannuation member number
● Other information required to process your contributionIf your superannuation details change, please ensure yourinformation is updated before your next eligible payment.

If your superannuation details change, please ensure your information is updated before your next eligible payment.

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Please make sure you have provided the documentation relevant to your engagement:‍

● If you have an ABN: provide your ABN on your invoice.
● If you are registered for GST: provide a valid Tax Invoice and include GST.
● If you are not registered for GST: submit a standard invoice without GST.
● If you do not have an ABN and an exemption applies: complete a Statement by a Supplier form.
● If Arts North West has advised that superannuation applies: complete your details through the Employment Hero secure portal.
● If your contract requires additional documentation: ensure reports,deliverables, attendance records or other agreed requirements have also been completed.

Incomplete information may delay payment.

Payments are processed once Arts North West has received:

● A valid invoice or relevant payment documentation
● A valid ABN or Statement by a Supplier form, where required
● Completion of the agreed services or project milestone
● Any reports or deliverables required under your agreement
● Superannuation information,where applicable
● Any other documentation required under your contract‍

Please allow the payment timeframe specified in your Arts North West contract or engagement agreement.

Arts North West Invoice Template

ATO – Statement by a Supplier
https://www.ato.gov.au/forms-and-instructions/statement-by-supplier-not-quoting-an-abn

Arts North West Secure Employment Hero Portal

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If you are unsure what documentation you need to provide, please contact Arts North West before submitting your payment request.

Arts North West
Email: office@artsnw.com.au
Phone: (02) 6732 4988

We are always happy to assist artists and creative practitionerswith understanding the administrative requirements associated with their Arts North West engagement.

Thank-you for the work you do!

Arts North West values the artists, creatives, culturalpractitioners and arts workers who contribute their skills, ideas and expertiseto our organisation. Your work not only makes our programs and projectspossible, but also contributes to a strong, diverse and connected creative ecology across the New England North West.